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Tenderpatch

SHWD Cleaning

South Hams District Council

Open Closes in 32 days

Key facts

Closing date
Friday 20 November 2026, 12:00 (UK time) Closes in 32 days
Buyer's estimated value
£150,000 (excl. VAT) The buyer's own estimate, not income to you.
Clarification questions deadline
13 November 2026, 12:00
Contract period
31 Mar 2027 to 31 Mar 2028
Procedure
Below threshold - open competition
Notice type
Tender notice (UK4)
Suitable for SMEs (per buyer)
Yes

Decision brief

Taken from the buyer's published notice (shown as written, shortened where long). Tenderpatch has not added to or interpreted it. Always read the official documents before bidding.

How bids will be scored
  • Quality 40%
  • Price 60%
Conditions of participation (what you must show)

other All participants must complete Volume 2: PSQ, and submit their bids through Volume 3: ITT. The PSQ is where mandatory requirements must be met, with the ITT being where suppliers can submit their bids for assessment. If the PSQ is not completed, or suppliers cannot evidence certain requirements, the bids will be marked as non-compliant and not evaluated further.

Contract length and extensions
31 Mar 2027 to 31 Mar 2028. Extensions: The Authority may wish to extend the Contract by an additional 12 months by giving no less than 1 months notice of the end of the Contract.
How to submit
All tenders must be submitted through the ProActis portal, the link for this can be found here: www.supplyingthesouthwest.org.uk Should bidders have any issues accessing ProActis please contract Electronic submission: allowed.
Tender documents
No document links in the notice. Use the official notice link.
New to public tenders? Plain-English guide to this page
Framework
An agreement that sets terms for work the buyer may order later, often from several suppliers. The value shown usually covers the whole agreement, not one job.
Open for bids / closing date
You must submit by the closing date and time, normally through the buyer's own online portal. Late bids are normally refused.
Clarification questions
A deadline for asking the buyer questions about the tender. It is earlier than the closing date.
Conditions of participation
What the buyer asks suppliers to show before they can be considered, such as experience, insurance or accreditations.
Bids are scored on
How the buyer will compare bids, usually a split between price and quality. A 60/40 split in favour of quality means the cheapest bid will not necessarily win.
Lots
A tender can be split into parts. You can often bid for only the lots that suit you.
Area (ITL)
The buyer names an official statistical area for where the work is, not a street address. Check the tender documents for the actual sites.
UK4 and other notice codes
Official codes for the type of notice. A "tender notice" means bids are being invited.

General explanations written by Tenderpatch, not part of this notice.

Description

South Hams District Council and West Devon Borough councils are local authorities in Devon, England. They are responsible for delivering a wide range of public services to residents across a largely rural and coastal area. The council focuses on maintaining high-quality services such as waste collection, planning, housing, and environmental protection. It places strong emphasis on sustainability, community empowerment, and digital inclusion, aiming to support both economic growth and environmental stewardship. Following the end of the Council's current cleaning contract which is due to expire March 31st 2027, the Council is inviting tenders to bid on a new contract for this going forward.