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Tenderpatch

Grounds maintenance

Cottenham Parish Council

Open Closes in 30 days

Key facts

Closing date
Monday 16 November 2026, 12:00 (UK time) Closes in 30 days
Buyer's estimated value
£54,000 (excl. VAT) The buyer's own estimate, not income to you.
Contract period
1 Jan 2027 to 31 Dec 2027
Procedure
Open procedure
Notice type
Tender notice (UK4)
Suitable for SMEs (per buyer)
Yes

Decision brief

Taken from the buyer's published notice (shown as written, shortened where long). Tenderpatch has not added to or interpreted it. Always read the official documents before bidding.

How bids will be scored

Lot CPC-G1/26

  • Quality 60% : Quality, of which: 60% References 20% Staff and general staff experience 10% Method Statements 5% Adequate Public Liability insurance held and confirmation that your insurance is still valid? 10% Have you or your staff…
  • Cost 40% : Cost (based on an estimate of the likely work over the 1 year term) 40%

Lot CPC-G2/26

  • Quality 60% : Quality, of which: 60% References 20% Staff and general staff experience 10% Method Statements 5% Adequate Public Liability insurance held and confirmation that your insurance is still valid? 10% Have you or your staff…
  • Cost 40% : Cost (based on an estimate of the likely work over the 1 year term) 40%

Lot CPC-G3/26

  • Quality 60% : Quality, of which: 60% References 20% Staff and general staff experience 10% Method Statements 5% Adequate Public Liability insurance held and confirmation that your insurance is still valid? 10% Have you or your staff…
  • Cost 40% : Cost (based on an estimate of the likely work over the 1 year term) 40%
Conditions of participation (what you must show)
None published in the notice. They may be in the tender documents.
Contract length and extensions
1 Jan 2027 to 31 Dec 2027. Extensions: The contract is for an initial 1-year term, with the option to extend each and every year up to a total of a 3-year term (each additional year will be subject to budget availability, price negotiation and satisfactory contractor performance).
How to submit
Quotations should be submitted in a sealed envelope for the attention of the Parish Clerk, marked with Quote Title and Reference Number. Address: Jo Brook, Clerk Cottenham Parish Council, Village Hall, Lambs Lane, Cottenham CB24 8TA Electronic submission: not allowed.
Tender documents

Document ↗ (www.find-tender.service.gov.uk)

Document ↗ (www.find-tender.service.gov.uk)

Document ↗ (www.find-tender.service.gov.uk)

New to public tenders? Plain-English guide to this page
Framework
An agreement that sets terms for work the buyer may order later, often from several suppliers. The value shown usually covers the whole agreement, not one job.
Open for bids / closing date
You must submit by the closing date and time, normally through the buyer's own online portal. Late bids are normally refused.
Clarification questions
A deadline for asking the buyer questions about the tender. It is earlier than the closing date.
Conditions of participation
What the buyer asks suppliers to show before they can be considered, such as experience, insurance or accreditations.
Bids are scored on
How the buyer will compare bids, usually a split between price and quality. A 60/40 split in favour of quality means the cheapest bid will not necessarily win.
Lots
A tender can be split into parts. You can often bid for only the lots that suit you.
Area (ITL)
The buyer names an official statistical area for where the work is, not a street address. Check the tender documents for the actual sites.
UK4 and other notice codes
Official codes for the type of notice. A "tender notice" means bids are being invited.

General explanations written by Tenderpatch, not part of this notice.

Description

Cottenham Parish Council is seeking a suitably experienced and reliable contractor to provide grounds maintenance, grass cutting and general village maintenance services throughout Cottenham, Cambridgeshire. The contract will include routine grass cutting across designated areas of the village, including specialist cutting regimes for ecological and biodiversity areas, and comprehensive grounds maintenance at Cottenham Recreation Ground. The Recreation Ground accommodates seasonal football and cricket pitches, children's playgrounds, a skatepark and a Multi-Use Games Area (MUGA). It is also home to Cottenham Village Hall, the sports pavilion, a pre-school and a nursery facility. The contractor will be responsible for maintaining sports pitches to the standards required by the Parish Council, local sports clubs and their respective governing bodies. Works will include regular grass cutting, football pitch line marking, cricket outfield maintenance, seasonal pitch preparation and other associated maintenance. Experience of PitchPower assessments and implementing the resulting maintenance recommendations would be advantageous. General village maintenance will include emptying designated public refuse bins, litter picking, cleaning bus shelters and noticeboards, and maintaining designated verges, green spaces and other public areas. The contract may also include seasonal maintenance, weed control and other routine environmental tasks specified by the Parish Council. The successful contractor will be expected to: Deliver services in accordance with agreed schedules, seasonal requirements and specified maintenance standards. Apply appropriate maintenance regimes to sports pitches, amenity grassland and ecological areas, supporting biodiversity while maintaining safe, accessible and attractive public spaces. Plan works around sporting fixtures, facility bookings and community activities, minimising disruption to users and visitors. Provide suitably trained and competent staff, appropriate machinery, equipment and materials. Comply with relevant health and safety legislation, risk assessments, safe working practices, environmental requirements and waste disposal regulations. Maintain effective communication with the Parish Council and promptly report defects, hazards, vandalism or other issues identified during site visits. Maintain accurate records of completed works and report any incidents or work that cannot be completed as scheduled. Demonstrate reliability, flexibility, value for money and a proactive approach to maintaining public spaces. The contract requires a high standard of workmanship, effective seasonal planning and a responsive service that meets the needs of the Parish Council, sports clubs, community facilities and residents. Detailed specifications, site locations, work frequencies and required service standards will be provided in the tender documentation.

Lots (3)

  1. Lot CPC-G1/26: Recreation Ground

    Value: £37,000 (excl. VAT)

    Mowing - Football pitches, cricket outfield playgrounds and other grassed public areas at the recreation ground (with the exception of the MUGA BNG Grassland) Football line marking Cricket Square - Cutting, watering (as required), spiking (as required), marking, rolling Seasonal maintenance for football and Cricket square Play areas and skatepark - Grass cutting and strimming around equipment as...

  2. Lot CPC-G2/26: Grass cutting

    Value: £9,500 (excl. VAT)

    Fortnightly cutting to six sites around the village with some areas to remain uncut during May ("No Mow May"). In addition there are 5 'specialist' sites with their own regime as detailed in the tender document.

  3. Lot CPC-G3/26: Village Maintenance

    Value: £7,500 (excl. VAT)

    CPC is responsible for several open spaces around the village, both formally planted and not planted, which require regular maintenance. - War Memorial - weeding and maintenance as required (minimum twice per year) - Village Sign - weeding and maintenance - Council noticeboards (6), cleaning, inspection and light maintenance - The Pound (car park) - hedge cutting, removal and suppression of weeds...