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Tenderpatch

Uniform, Inventory and Asset Management Solutio

The Police and Crime Commissioner for Nottinghamshire

Open Closes in 18 days

Key facts

Closing date
Wednesday 4 November 2026, 12:00 (UK time) Closes in 18 days
Buyer's estimated value
£200,000 (excl. VAT) The buyer's own estimate, not income to you.
Clarification questions deadline
30 October 2026, 12:00
Contract period
1 Dec 2026 to 30 Nov 2029
Procedure
Open procedure
Notice type
Tender notice (UK4)
Suitable for SMEs (per buyer)
Yes

Decision brief

Taken from the buyer's published notice (shown as written, shortened where long). Tenderpatch has not added to or interpreted it. Always read the official documents before bidding.

How bids will be scored
  • Price 60%
  • Quality 30% : Quality will be evaluated based on the Tenderer's responses to the published qualitative questions relating to: - Solution Functionality and User Experience - Implementation, Configuration and Data Migration - Security…
  • Demonstrations 10% : Supplier Demonstrations will be evaluated against the published demonstration criteria, including: - Officer Self-Service and Entitlements - Inventory and Asset Management - Issuing, Returns and Stock Control - Reportin…
Conditions of participation (what you must show)

technical The Tenderer must demonstrate relevant experience in delivering comparable software solutions and associated implementation, support and maintenance services. The Tenderer shall provide: ; Details of at least two customer references for similar contracts. ; Confirmation that the proposed solution is currently deployed within live operational customer environments. ; Details of relevant accreditation's, certifications and professional capabilities relevant to the Contract.

Contract length and extensions
1 Dec 2026 to 30 Nov 2029. Extensions: The Contract will be awarded for an initial term of three (3) years. The Authority may, at its sole discretion, extend the Contract for a further period of up to three (3) years, exercisable in annual increments of one (1) year. Extension options are: Extension 1: 12 months Extension 2: 12 months E…
How to submit
Submit bid through e-tender portal Atamis. Use link - https://nottinghamshirepolice.my.site.com/s/Welcome The project reference is NOTTS-000524 Open nottinghamshirepolice.my.site.com ↗ Electronic submission: allowed.
New to public tenders? Plain-English guide to this page
Framework
An agreement that sets terms for work the buyer may order later, often from several suppliers. The value shown usually covers the whole agreement, not one job.
Open for bids / closing date
You must submit by the closing date and time, normally through the buyer's own online portal. Late bids are normally refused.
Clarification questions
A deadline for asking the buyer questions about the tender. It is earlier than the closing date.
Conditions of participation
What the buyer asks suppliers to show before they can be considered, such as experience, insurance or accreditations.
Bids are scored on
How the buyer will compare bids, usually a split between price and quality. A 60/40 split in favour of quality means the cheapest bid will not necessarily win.
Lots
A tender can be split into parts. You can often bid for only the lots that suit you.
Area (ITL)
The buyer names an official statistical area for where the work is, not a street address. Check the tender documents for the actual sites.
UK4 and other notice codes
Official codes for the type of notice. A "tender notice" means bids are being invited.

General explanations written by Tenderpatch, not part of this notice.

Description

The Police and Crime Commissioner for Nottinghamshire is seeking to procure a Uniform, Inventory and Asset Management Solution, including implementation, configuration, data migration, training, support, maintenance and associated professional services. The proposed solution shall support the management, tracking, issuance, return and reporting of uniform, personal protective equipment (PPE), operational equipment, consumable products and other organisational assets across Nottinghamshire Police. The Authority requires a proven Commercial-Off-The-Shelf (COTS) solution capable of supporting inventory management, stock control, asset lifecycle management, self-service functionality, role-based entitlements, workflow approvals, reporting and analytics, barcode and/or QR code tracking, and integration with Authority systems where required. The Authority is willing to consider Software-as-a-Service (SaaS), On-Premise and Hybrid deployment models. The Contract will include implementation, configuration, data migration, testing support, training, support and maintenance services. The Contract will be awarded for an initial period of three (3) years with the option, at the Authority's discretion, to extend for a further three (3) years.