Skip to content
Tenderpatch
This is an early-stage notice (pipeline, market engagement or planned procurement). It is not yet open for bids. Find open tenders

Air Conditioning Service & Maintenance

Cardiff University

Planned

Key facts

Closing date
Not stated by the buyer
Buyer's estimated value
£8,837,500 (excl. VAT) The buyer's own estimate, not income to you.
Contract period
31 Mar 2027 to 31 Mar 2030
Procedure
Not stated
Notice type
Preliminary market engagement notice (UK2)
Suitable for SMEs (per buyer)
Yes

Decision brief

Taken from the buyer's published notice (shown as written, shortened where long). Tenderpatch has not added to or interpreted it. Always read the official documents before bidding.

How bids will be scored
Not stated in the notice.
Conditions of participation (what you must show)
None published in the notice. They may be in the tender documents.
Contract length and extensions
31 Mar 2027 to 31 Mar 2030.
How to submit
Not stated in the notice.
Tender documents
No document links in the notice. Use the official notice link.
New to public tenders? Plain-English guide to this page
Framework
An agreement that sets terms for work the buyer may order later, often from several suppliers. The value shown usually covers the whole agreement, not one job.
Open for bids / closing date
You must submit by the closing date and time, normally through the buyer's own online portal. Late bids are normally refused.
Clarification questions
A deadline for asking the buyer questions about the tender. It is earlier than the closing date.
Conditions of participation
What the buyer asks suppliers to show before they can be considered, such as experience, insurance or accreditations.
Bids are scored on
How the buyer will compare bids, usually a split between price and quality. A 60/40 split in favour of quality means the cheapest bid will not necessarily win.
Lots
A tender can be split into parts. You can often bid for only the lots that suit you.
Area (ITL)
The buyer names an official statistical area for where the work is, not a street address. Check the tender documents for the actual sites.
UK4 and other notice codes
Official codes for the type of notice. A "tender notice" means bids are being invited.

General explanations written by Tenderpatch, not part of this notice.

Description

Cardiff University is undertaking early market engagement to inform the development of its upcoming procurement for the upcoming procurement for securing a supplier to deliver planned, reactive and remedial air-conditioning (AC) maintenance services across Cardiff University's estate. The proposed contract will cover approximately 2,500 AC and cooling assets. Many of these assets support critical teaching, research and operational activities, including Home Office regulated facilities, clean rooms, specialist laboratories and MRI scanners. Effective maintenance will help ensure statutory compliance, support research continuity, protect high-value equipment and infrastructure, maximise asset life, and minimise the environmental impact associated with refrigerant F-gas leaks. The purpose of this engagement is to: • Understand the market's capacity and capability to deliver air-conditioning and cooling maintenance services across a large and complex estate. • Obtain feedback on the proposed contract structure, specification and service delivery requirements. • Assess supplier expertise in maintaining specialist and critical cooling infrastructure, including large chiller installations. • Seek feedback on performance management arrangements, including KPIs and Service Level Agreements. • Identify opportunities for innovation, sustainability improvements and value for money. • Ensure the procurement approach reflects current market conditions and encourages effective competition. This stage does not formally commence a procurement process. Participation in this Pre market engagement is voluntary and will not provide any advantage or disadvantage in any subsequent tender process. Please note: The estimated maximum value of the contract is £8,837,500 excluding VAT (£10,605,000 including VAT) over the full potential contract term of seven (7) years, comprising an initial term of three (3) years with options to extend for up to a further four (4) years at the University's discretion. The estimated value includes planned and reactive maintenance services together with a provision for the emergency replacement of air conditioning systems where required. Actual expenditure may be lower and no minimum level of spend is guaranteed