Public Affairs and Crisis Communication Support
Open
Closes in 10 days
Key facts
- Closing date
- Monday 26 October 2026, 09:00 (UK time) Closes in 10 days
- Buyer's estimated value
- £165,000 (excl. VAT) The buyer's own estimate, not income to you.
- Clarification questions deadline
- 19 October 2026, 12:00
- Contract period
- 14 Dec 2026 to 1 Jan 2030
- Procedure
- Competitive flexible procedure
- Notice type
- Tender notice (UK4)
- Suitable for SMEs (per buyer)
- Yes
Decision brief
Taken from the buyer's published notice (shown as written, shortened where long). Tenderpatch has not added to or interpreted it. Always read the official documents before bidding.
- How bids will be scored
-
- Written Quality Evaluation 25% : Evaluation of the Tenderer's written response to the quality questions, including understanding of the Port's requirements, service delivery approach, relevant experience, crisis communications capability, delivery team…
- Commercial Submission 50% : Evaluation of the Tenderer's Commercial Return, including Essential Services, Optional Call-Off Services and applicable resource rates, in accordance with the Commercial Evaluation Methodology set out in the ITT.
- Presentation Stage 25% : Evaluation of the Tenderer's presentation, including understanding of the Port of Milford Haven, proposed approach, key personnel, strategic thinking, crisis communications capability, cultural fit and responses to ques…
- Conditions of participation (what you must show)
-
economic Included within the tender.
technical Included within the tender.
- Contract length and extensions
- 14 Dec 2026 to 1 Jan 2030. Extensions: Contract duration: Initial term: 3 years Extension option: 1 year Extension option: 1 year Options: Optional Call-off Services as listed within the Tender.
- How to submit
- Please submit tenders via Sell2wales post-box https://www.sell2wales.gov.wales/ Open www.sell2wales.gov.wales ↗ Electronic submission: allowed.
- Changes the buyer has announced
- For clarity, the Commercial Return - Call-Off Services tab has been updated to include two new columns: "Notional Usage Assumption" and "Total (Unit Price × Usage Assumption)". If you have already downloaded the Commercial Return document, please ensure you download the updated version before completing and submitting your tender response.
- Tender documents
- No document links in the notice. Use the official notice link.
New to public tenders? Plain-English guide to this page
- Framework
- An agreement that sets terms for work the buyer may order later, often from several suppliers. The value shown usually covers the whole agreement, not one job.
- Open for bids / closing date
- You must submit by the closing date and time, normally through the buyer's own online portal. Late bids are normally refused.
- Clarification questions
- A deadline for asking the buyer questions about the tender. It is earlier than the closing date.
- Conditions of participation
- What the buyer asks suppliers to show before they can be considered, such as experience, insurance or accreditations.
- Bids are scored on
- How the buyer will compare bids, usually a split between price and quality. A 60/40 split in favour of quality means the cheapest bid will not necessarily win.
- Lots
- A tender can be split into parts. You can often bid for only the lots that suit you.
- Area (ITL)
- The buyer names an official statistical area for where the work is, not a street address. Check the tender documents for the actual sites.
- UK4 and other notice codes
- Official codes for the type of notice. A "tender notice" means bids are being invited.
General explanations written by Tenderpatch, not part of this notice.
Description
The Port of Milford Haven is seeking to appoint an experienced agency partner to provide strategic public affairs and crisis communications support.
The full suite of Tender documents can be accessed via the link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/IgBN5pSvUGxhTbiYCnAvbmmAAWfZDm3r6veUcMeq0Yber_E?e=1qNlFA