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Tenderpatch

Specialised Cleaning Services Framework

UNIVERSITY OF LANCASTER

Open Interest closes in 25 days

Key facts

Deadline to express interest or request to participate
Tuesday 10 November 2026, 23:59 (UK time) Interest closes in 25 days
Buyer's estimated value
£2,475,000 (excl. VAT) The buyer's own estimate, not income to you. For a framework this usually covers the whole agreement, not a single contract.
Contract period
1 Feb 2027 to 31 Jan 2030
Procedure
Competitive flexible procedure
Notice type
Tender notice (UK4)
Suitable for SMEs (per buyer)
Yes
Arrangement
Framework agreement

Decision brief

Taken from the buyer's published notice (shown as written, shortened where long). Tenderpatch has not added to or interpreted it. Always read the official documents before bidding.

How bids will be scored

Lot 1

  • Pricing Schedule 60%
  • Quality questions 40%

Lot 2

  • Pricing Schedule 60%
  • Quality questions 40%

Lot 3

  • Pricing Schedule 60%
  • Quality questions 40%

Lot 4

  • Pricing Schedule 60%
  • Quality questions 40%

Lot 5

  • Pricing Schedule 60%
  • Quality questions 40%

Lot 6

  • Pricing Schedule 60%
  • Quality questions 40%

Lot 7

  • Pricing Schedule 60%
  • Quality questions 40%

Lot 8

  • Pricing Schedule 60%
  • Quality questions 40%
Conditions of participation (what you must show)
None published in the notice. They may be in the tender documents.
Contract length and extensions
1 Feb 2027 to 31 Jan 2030. Extensions: Further 2 x 12-month extensions to be agreed upon satisfactory performance.
How to submit
This ITP document has been made available through the University's electronic tendering portal (In-Tend). Tenderers must submit their responses to this ITP through this same portal by the deadline stipulated at the top of this letter. Website address: https://supplier.in-end.co.uk/lancaster/home In… Open supplier.in-end.co.uk ↗ Electronic submission: allowed.
New to public tenders? Plain-English guide to this page
Framework
An agreement that sets terms for work the buyer may order later, often from several suppliers. The value shown usually covers the whole agreement, not one job.
Open for bids / closing date
You must submit by the closing date and time, normally through the buyer's own online portal. Late bids are normally refused.
Clarification questions
A deadline for asking the buyer questions about the tender. It is earlier than the closing date.
Conditions of participation
What the buyer asks suppliers to show before they can be considered, such as experience, insurance or accreditations.
Bids are scored on
How the buyer will compare bids, usually a split between price and quality. A 60/40 split in favour of quality means the cheapest bid will not necessarily win.
Lots
A tender can be split into parts. You can often bid for only the lots that suit you.
Area (ITL)
The buyer names an official statistical area for where the work is, not a street address. Check the tender documents for the actual sites.
UK4 and other notice codes
Official codes for the type of notice. A "tender notice" means bids are being invited.

General explanations written by Tenderpatch, not part of this notice.

Description

Lancaster University is looking to re-tender its Specialised Cleaning Services and aims to establish a framework with up to 3 - 5 suppliers on each lot. The purpose of this Framework Agreement is to ensure the University has a sustainable supply of contractors to meet workload demands and achieves best value for money. The Framework Agreement is split into the following lots: Lot 1 - Full Building Deep Cleaning Lot 2 - Emergency and Hazardous cleaning Lot 3 - Bulk en-suite bathroom pod deep cleaning Lot 4 - Bulk oven deep cleaning Lot 5 - Upholstery, curtains, mattresses and carpets Lot 6 - External Cleaning Lot 7 - Weekend and weekday cleaning and support Lot 8 - Ad hoc/general cleaning support A selection process will take place based on the responses to the Invitation to Participate document which includes the Procurement Specific Questionnaire (PSQ). Up to 8 suppliers will be shortlisted for each Lot and invited to tender. The tender evaluation will comprise a quantitative and qualitative assessment as part of the ITT (Invitation to Tender).

Lots (8)

  1. Lot 1: Full Building Deep Cleaning

    Value: £85,000 (excl. VAT)

    Full building deep clean to all accommodation is on an annual basis following students vacating. This is usually end of June / early July with completion required for arrivals end September / early October. Quick turnover of designated buildings is often required in early July to meet business demands. Accommodation is typically long corridors with shared kitchen and bathroom facilities broken do...

  2. Lot 2: Emergency and Hazardous cleaning

    Value: £10,000 (excl. VAT)

    This could include but not limited to water ingress, flooding, fire or vomit removal. Contractor should arrive on site within 1 hour of a call out being received. Please note that most of the work will be out of hours, but a 24-hour call out applies as we have some academic buildings on site which remain open 24 hours per day.

  3. Lot 3: Bulk en-suite bathroom pod deep cleaning

    Value: £110,000 (excl. VAT)

    Bulk deep cleaning of bathroom pods within residences on campus typically takes place on an annual basis. It should be noted that these pods will not have received any routine cleaning throughout the year, but students are expected to leave their rooms in a clean and tidy condition. We have a total of 4217 en-suite bathroom pods on campus.

  4. Lot 4: Bulk oven deep cleaning

    Value: £60,000 (excl. VAT)

    Lancaster University has just over 1370 built in ovens that includes 2 shelves and grill pan. There are also 16 older type floor standing cookers consisting of bottom oven, separate top oven / grill and 4 ring hobs.

  5. Lot 5: Upholstery, curtains, mattresses and carpets

    Value: £35,000 (excl. VAT)

    Carpet, curtains and upholstery cleaning on campus takes place on a cyclical basis along with a reactive service as and when required. There is a cleaning program through July-September (PDA) as students depart, on average there are 350 mattress cleans, 300 carpet cleans, 200 chairs, 30 curtains through this PDA work. Academic spaces Carpet, curtain, sofa and chair cleaning can occur on a cyclica...

  6. Lot 6: External Cleaning

    Value: £50,000 (excl. VAT)

    External Cleaning is typically undertaken seasonally and primarily includes power washing, external signage cleaning, cleaning of barbeque units, glass canopy cleaning, chewing gum removal and facade cleaning.

  7. Lot 7: Weekend and weekday cleaning and support

    Value: £60,000 (excl. VAT)

    The university requires support to deliver its cleaning services in several venues around campus. This includes but is not limited to the Pre-school, Library, Sports Centre and College Bars. This work is typically in the evening or weekend, but support could be requested at all times of the day depending on contractor's staff availability.

  8. Lot 8: Ad hoc/general cleaning support

    Value: £85,000 (excl. VAT)

    The university has a number of ad hoc works, and these can be planned for example attendance once /twice per week to deal with multiple requests or will be reactionary involving calling contractors to see who is on site and able to deal with a job. Examples are: • stain removal from carpets / chairs • waste removal • ad hoc accommodation/office cleans • clean and dry areas of water ingress • clea...