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Tenderpatch

Service, Maintenance and Repair of Fire Alarm Systems and Fire Fighting Systems

London Borough of Hillingdon

Open Closes in 24 days

Key facts

Closing date
Monday 9 November 2026, 13:00 (UK time) Closes in 24 days
Buyer's estimated value
£3,780,000 (incl. VAT) The buyer's own estimate, not income to you.
Contract period
11 Mar 2027 to 10 Mar 2030
Procedure
Open procedure
Notice type
Tender notice (UK4)
Suitable for SMEs (per buyer)
Yes

Decision brief

Taken from the buyer's published notice (shown as written, shortened where long). Tenderpatch has not added to or interpreted it. Always read the official documents before bidding.

How bids will be scored
  • Quality 50%
  • Price 50%
Conditions of participation (what you must show)
None published in the notice. They may be in the tender documents.
Contract length and extensions
11 Mar 2027 to 10 Mar 2030. Extensions: The Contract will be for an initial term of three (3) years with an extendable option for a period of two (2) plus two (2) years, giving a total possible of five (7) years. Subject to performance and requirement.
How to submit
Through supplierlive.proactisp2p.com ↗ (the buyer's own portal). Electronic submission: allowed.
Changes the buyer has announced
  • Change from buyers portal to supplier portal link now provided
Tender documents
No document links in the notice. Use the official notice link.
New to public tenders? Plain-English guide to this page
Framework
An agreement that sets terms for work the buyer may order later, often from several suppliers. The value shown usually covers the whole agreement, not one job.
Open for bids / closing date
You must submit by the closing date and time, normally through the buyer's own online portal. Late bids are normally refused.
Clarification questions
A deadline for asking the buyer questions about the tender. It is earlier than the closing date.
Conditions of participation
What the buyer asks suppliers to show before they can be considered, such as experience, insurance or accreditations.
Bids are scored on
How the buyer will compare bids, usually a split between price and quality. A 60/40 split in favour of quality means the cheapest bid will not necessarily win.
Lots
A tender can be split into parts. You can often bid for only the lots that suit you.
Area (ITL)
The buyer names an official statistical area for where the work is, not a street address. Check the tender documents for the actual sites.
UK4 and other notice codes
Official codes for the type of notice. A "tender notice" means bids are being invited.

General explanations written by Tenderpatch, not part of this notice.

Description

The London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing and maintenance of fire systems and fire protection, emergency lighting & safety devices ensuring compliance with all relevant industry, manufacturers and safety standards. The contract is to include Hillingdon Council's housing stock of over 11,000 properties covering General Needs Housing, Sheltered Housing, Supported Housing and Corporate sites. The contractor will provide a planned servicing regime and reactive maintenance for repair and replacement to maintain compliance with statutory and regulatory recommendations as well as to undertake small works projects up to an approved threshold value for the asset types as stipulated. See tender pack for full details.