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Tenderpatch

Planting and Maintenance of Flower Beds

West Bedlington Town Council

Open Closes in 20 days

Key facts

Closing date
Thursday 5 November 2026, 23:59 (UK time) Closes in 20 days
Buyer's estimated value
£60,000 (excl. VAT) The buyer's own estimate, not income to you.
Clarification questions deadline
30 October 2026, 23:59
Contract period
31 Mar 2027 to 31 Mar 2030
Procedure
Open procedure
Notice type
Tender notice (UK4)
Suitable for SMEs (per buyer)
Yes

Decision brief

Taken from the buyer's published notice (shown as written, shortened where long). Tenderpatch has not added to or interpreted it. Always read the official documents before bidding.

How bids will be scored
  • Price 40% : Overall value for money, clarity of pricing, treatment of additional works and any assumptions
  • Quality and Method 25% : Approach to preparation, planting, maintenance, watering, inspection, cleansing and quality control.
  • Experience and Capability 15% : Relevant experience, staffing, supervision, equipment, capacity and resilience
  • Health, Safety and Compliance 10% : Safe working in public areas, insurance, risk management and compliance with relevant requirements
  • Environmental Sustainability 10% : Waste reduction, responsible sourcing, water efficiency, biodiversity and reduced environmental impact
Conditions of participation (what you must show)

economic Supplier Requirements ; Adequate staffing, supervision, equipment and vehicles to deliver the service reliably. ; Suitable health and safety arrangements, including risk assessments, safe systems of work and arrangements for working in public areas and near highways. ; Competence in the safe use, storage and application of any chemicals, pesticides or herbicides used, including compliance with applicable legislation and best practice.

technical Demonstrable experience in delivering floral planting, horticultural maintenance or grounds maintenance services of a similar nature.Arrangements to minimise environmental impact, including responsible waste disposal, water efficiency, peat-free or reduced-peat options where feasible, and biodiversity-supporting planting where appropriate. ; A named contract contact and clear communication process for day-to-day matters, urgent issues and service performance reviews

Contract length and extensions
31 Mar 2027 to 31 Mar 2030.
How to submit
All submissions vis email to clerk@westbedlingtontowncouncil.gov.uk Electronic submission: not allowed.
Changes the buyer has announced
  • Tender document previously omitted now added for additional information.
Tender documents

Tender Document including Pricing Schedule at Section 7 for completion. ↗ (www.find-tender.service.gov.uk)

New to public tenders? Plain-English guide to this page
Framework
An agreement that sets terms for work the buyer may order later, often from several suppliers. The value shown usually covers the whole agreement, not one job.
Open for bids / closing date
You must submit by the closing date and time, normally through the buyer's own online portal. Late bids are normally refused.
Clarification questions
A deadline for asking the buyer questions about the tender. It is earlier than the closing date.
Conditions of participation
What the buyer asks suppliers to show before they can be considered, such as experience, insurance or accreditations.
Bids are scored on
How the buyer will compare bids, usually a split between price and quality. A 60/40 split in favour of quality means the cheapest bid will not necessarily win.
Lots
A tender can be split into parts. You can often bid for only the lots that suit you.
Area (ITL)
The buyer names an official statistical area for where the work is, not a street address. Check the tender documents for the actual sites.
UK4 and other notice codes
Official codes for the type of notice. A "tender notice" means bids are being invited.

General explanations written by Tenderpatch, not part of this notice.

Description

West Bedlington Town Council invites tenders from suitably experienced suppliers for the provision of seasonal planting, routine inspection, cleansing, watering and maintenance of identified flower beds, planters and associated planted areas within the West Bedlington Town Council area. 1. Purpose of the Tender The purpose of this tender is to appoint a competent supplier(s) to deliver the services currently described in the existing service level agreement, including the preparation, planting, inspection, cleansing, establishment watering and ongoing maintenance of flower beds and planters across West Bedlington. The Council is seeking proposals that provide a reliable, good-quality and cost-effective service, with clear arrangements for communication, reporting, health and safety, environmental practice and service monitoring. 2. Scope of Services The supplier will be required to deliver a complete seasonal floral planting and maintenance service for the flower beds, tubs and planters identified in the attached schedule. The service shall include, as a minimum, stripping out and preparing beds before planting, supplying suitable plants and materials, planting summer and winter schemes, watering for establishment, removing litter, detritus and weeds in and immediately surrounding the beds, inspecting sites, reporting issues, and carrying out agreed remedial work where instructed by the Council. Suppliers can bid for flower beds only or planters only or both flower beds and planters. 3. Service Locations and Planting Schedule The service locations and indicative planting requirements are set out in the existing Flower Bed Locations table within this document. Tenderers must price for all listed locations unless invited by the Council to submit prices for specific lots or alternative options. The Council may amend planting designs, quantities or locations during the contract term by written agreement. 4. Required Service Standards • All identified flower beds shall be visited at least twice per month during the growing season, unless otherwise agreed in writing. • Sites shall be left clean, tidy and safe following each visit. • Weeds, litter and detritus shall be removed from beds and immediately surrounding areas. • Beds shall be prepared before summer and winter planting, normally during May/June and September/October or as otherwise agreed with the Council. • Plants supplied shall be healthy, suitable for the location, and planted to an appropriate spacing and depth. • Watering necessary for establishment shall be included. Additional watering may be instructed and priced separately where agreed. • Any damage, safety risk, vandalism, plant failure or maintenance issue shall be reported to the Council promptly. • The supplier shall keep records of scheduled visits, work completed, issues identified and actions taken.