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Tenderpatch
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Geographic Information Systems (GIS)

Cornwall Council

Awarded

Key facts

Closing date
Not stated by the buyer
Buyer's estimated value
Not stated The buyer's own estimate, not income to you.
Procedure
Direct award
Notice type
Contract details notice (UK7)

Decision brief

Taken from the buyer's published notice (shown as written, shortened where long). Tenderpatch has not added to or interpreted it. Always read the official documents before bidding.

How bids will be scored
Not stated in the notice.
Conditions of participation (what you must show)
None published in the notice. They may be in the tender documents.
Contract length and extensions
Period not stated.
How to submit
Not stated in the notice.
Tender documents
No document links in the notice. Use the official notice link.
New to public tenders? Plain-English guide to this page
Framework
An agreement that sets terms for work the buyer may order later, often from several suppliers. The value shown usually covers the whole agreement, not one job.
Open for bids / closing date
You must submit by the closing date and time, normally through the buyer's own online portal. Late bids are normally refused.
Clarification questions
A deadline for asking the buyer questions about the tender. It is earlier than the closing date.
Conditions of participation
What the buyer asks suppliers to show before they can be considered, such as experience, insurance or accreditations.
Bids are scored on
How the buyer will compare bids, usually a split between price and quality. A 60/40 split in favour of quality means the cheapest bid will not necessarily win.
Lots
A tender can be split into parts. You can often bid for only the lots that suit you.
Area (ITL)
The buyer names an official statistical area for where the work is, not a street address. Check the tender documents for the actual sites.
UK4 and other notice codes
Official codes for the type of notice. A "tender notice" means bids are being invited.

General explanations written by Tenderpatch, not part of this notice.

Description

Cornwall Council has awarded a contract to Esri (UK) Ltd for the provision of its Corporate Geographic Information System (GIS) platform, including software licensing, cloud services, support, maintenance and associated GIS capabilities. The Corporate GIS platform is a critical enterprise system that underpins the delivery of a wide range of statutory, regulatory and operational services across the Council, including Planning, Building Control, Land Charges, Highways, Elections, Waste Management, Emergency Planning, Property Services, Public Health, Customer Services and public-facing mapping services. The platform is integrated with numerous corporate systems and partner organisations and plays a fundamental role in delivering the Council's digital transformation strategy, cloud migration programme and planned transition away from on-premise datacentre infrastructure. The awarded contract comprises a five-year core term commencing on 18 August 2026 and expiring on 17 August 2031, with a total committed contract value of £754,420.51 excluding VAT. The contract also includes an option to extend for a further five-year period, providing for a potential maximum contract duration of ten years. The inclusion of the extension option forms part of this procurement and award decision and has been disclosed to the market accordingly. However, the pricing, licensing scope and commercial arrangements applicable to the extension period have not yet been negotiated or approved. Exercise of the extension option will therefore remain subject to future commercial negotiation with Esri (UK) Ltd, confirmation of affordability, review of ongoing business requirements and completion of Cornwall Council's internal governance and approval processes. Based on current assumptions and projected licensing requirements, the total value of the potential ten-year arrangement is anticipated to be in the region of £1.7 million to £1.9 million excluding VAT, although this remains indicative and subject to future negotiation and approval. The Council considers the proposed award to represent the lowest-risk and best-value solution available for maintaining its critical GIS capability, ensuring continuity of service across the organisation, supporting its cloud-first strategy and enabling the successful migration of corporate geospatial services to a modern cloud-hosted platform.