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Tenderpatch

PRO0663 - Grounds Maintenance Services Yorkshire

Your Housing Group

Open Closes in 26 days

Key facts

Closing date
Wednesday 11 November 2026, 12:00 (UK time) Closes in 26 days
Buyer's estimated value
£666,667 (excl. VAT) The buyer's own estimate, not income to you.
Clarification questions deadline
23 October 2026, 12:00
Contract period
31 Mar 2027 to 31 Mar 2029
Procedure
Open procedure
Notice type
Tender notice (UK4)
Suitable for SMEs (per buyer)
Yes

Decision brief

Taken from the buyer's published notice (shown as written, shortened where long). Tenderpatch has not added to or interpreted it. Always read the official documents before bidding.

How bids will be scored
  • Quality - Method Statements : Please refer to ITT documentation for full breakdown.
  • Pricing Schedule : Please refer to ITT documentation for full breakdown.
Conditions of participation (what you must show)

economic Please refer to the ITT documentation and PSQ for conditions of participation.

technical Please refer to the ITT documentation and PSQ for conditions of participation.

Contract length and extensions
31 Mar 2027 to 31 Mar 2029. Extensions: The Contract will be for an initial period of 2 years, extendable at YHG's sole option for further periods of 12 months each on 3 occasions, giving a total maximum contract term of 5 years (the Term).
How to submit
https://www.mytenders.co.uk/ Tenders must be submitted via the ‘MyTenders’ portal. Tenderers should ensure they are able to access the system and are familiar with the process for uploading documents prior to the Tender Submission Deadline. Open www.mytenders.co.uk ↗ Electronic submission: allowed.
Changes the buyer has announced
  • Due to errors being identified, an amended version of Appendix 3 -Pricing Schedule has been uploaded. In addition, a Clarification Log has been added detailing the questions received and the corresponding responses. Bidders should ensure they review the updated documentation.
Tender documents

Grounds Maintenance Yorkshire - Invitation to Tender ↗ (www.mytenders.co.uk)

Appendix 1 - YHG Procurement Specific Questionnaire (PSQ) ↗ (www.mytenders.co.uk)

Appendix 2 - Method Statements ↗ (www.mytenders.co.uk)

Appendix 8 - Tenderer Conflicts of Interest Declaration ↗ (www.mytenders.co.uk)

Appendix 9.1 - Form of Contract ↗ (www.mytenders.co.uk)

Appendix 9.2 - Grounds Maintenance Specification ↗ (www.mytenders.co.uk)

Appendix 10 - YHG Transparency of AI use Declaration ↗ (www.mytenders.co.uk)

Appendix 11.1 - Building Safety Policy 2025 ↗ (www.mytenders.co.uk)

Appendix 11.2 - Communal Areas and Customer Safety Policy 2025 ↗ (www.mytenders.co.uk)

Appendix 11.3 - Contractor Code of Conduct ↗ (www.mytenders.co.uk)

Appendix 11.4 - Customer Feedback Policy 2026 ↗ (www.mytenders.co.uk)

Appendix 11.5 - Data Protection Policy 2026 ↗ (www.mytenders.co.uk)

New to public tenders? Plain-English guide to this page
Framework
An agreement that sets terms for work the buyer may order later, often from several suppliers. The value shown usually covers the whole agreement, not one job.
Open for bids / closing date
You must submit by the closing date and time, normally through the buyer's own online portal. Late bids are normally refused.
Clarification questions
A deadline for asking the buyer questions about the tender. It is earlier than the closing date.
Conditions of participation
What the buyer asks suppliers to show before they can be considered, such as experience, insurance or accreditations.
Bids are scored on
How the buyer will compare bids, usually a split between price and quality. A 60/40 split in favour of quality means the cheapest bid will not necessarily win.
Lots
A tender can be split into parts. You can often bid for only the lots that suit you.
Area (ITL)
The buyer names an official statistical area for where the work is, not a street address. Check the tender documents for the actual sites.
UK4 and other notice codes
Official codes for the type of notice. A "tender notice" means bids are being invited.

General explanations written by Tenderpatch, not part of this notice.

Description

YHG are looking to appoint a suitably qualified provider to deliver grounds maintenance services across a portfolio of YHG properties throughout the Yorkshire region. The contract has an estimated annual value of £125k and will be awarded to a single supplier responsible for managing and delivering the full scope of services across all locations. The contract will be awarded for an initial period of two years, with the option to extend for further periods of 12 months each on 3 occasions, subject to satisfactory performance and business requirements. Therefore, the maximum contract term will be five years.