273_27 Office Machines and Office Ergonomic Equipment
Key facts
- Closing date
- Tuesday 17 November 2026, 12:00 (UK time) Closes in 32 days
- Buyer's estimated value
- £3,333,333 (excl. VAT) The buyer's own estimate, not income to you. For a framework this usually covers the whole agreement, not a single contract.
- Clarification questions deadline
- 10 November 2026, 17:00
- Contract period
- 1 Mar 2027 to 31 Mar 2029
- Procedure
- Open procedure
- Notice type
- Tender notice (UK4)
- Suitable for SMEs (per buyer)
- Yes
- Arrangement
- Framework agreement
Decision brief
Taken from the buyer's published notice (shown as written, shortened where long). Tenderpatch has not added to or interpreted it. Always read the official documents before bidding.
- How bids will be scored
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Lot 1
- Price (Lots 1-2) 20%
- Non-Price (Lots 1-2) 80%
Lot 2
- Price (Lots 1-2) 20%
- Non-Price (Lots 1-2) 80%
Lot 3
- Price (Lot 3) 80%
- Non-Price (Lot 3) 20%
- Conditions of participation (what you must show)
-
economic Refer to the tender documents for conditions of participation.
technical Refer to the tender documents for conditions of participation.
- Contract length and extensions
- 1 Mar 2027 to 31 Mar 2029. Extensions: Once the initial period of the contract has ended (i.e., 31 March 2029), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. Total estimated values captured in this notice include… Options: ESPO reserves the right to add or remove products (i.e., those products listed within the Framework Pricing Schedule, 273_27) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.
- How to submit
- Refer to all instructions captured via https://www.eastmidstenders.org/ (or alternatively by searching for the Opportunity on https://procontract.due-north.com/Opportunities/Index). Open www.eastmidstenders.org ↗ Electronic submission: allowed.
- Restrictions and fees
- Participation fee: As a public body, ESPO has a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee that will be payable by Supplie…
- Tender documents
-
To tender (please proceed to step (e) if an expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g… ↗ (www.eastmidstenders.org)
Please refer to the tender documents (see above for further details including summary instructions on how to access these). ↗ (www.eastmidstenders.org)
New to public tenders? Plain-English guide to this page
- Framework
- An agreement that sets terms for work the buyer may order later, often from several suppliers. The value shown usually covers the whole agreement, not one job.
- Open for bids / closing date
- You must submit by the closing date and time, normally through the buyer's own online portal. Late bids are normally refused.
- Clarification questions
- A deadline for asking the buyer questions about the tender. It is earlier than the closing date.
- Conditions of participation
- What the buyer asks suppliers to show before they can be considered, such as experience, insurance or accreditations.
- Bids are scored on
- How the buyer will compare bids, usually a split between price and quality. A 60/40 split in favour of quality means the cheapest bid will not necessarily win.
- Lots
- A tender can be split into parts. You can often bid for only the lots that suit you.
- Area (ITL)
- The buyer names an official statistical area for where the work is, not a street address. Check the tender documents for the actual sites.
- UK4 and other notice codes
- Official codes for the type of notice. A "tender notice" means bids are being invited.
General explanations written by Tenderpatch, not part of this notice.
Description
Lots (3)
-
Lot 1: Office Machines
Value: £2,333,333 (excl. VAT)
The supply of office machines including but not limited to: • Shredders • Laminators • Trimmers and Guillotines • Labelling machines Products are both for delivery to ESPO’s distribution centre, Leicester, and individual customer establishments.
-
Lot 2: Office Ergonomic Equipment
Value: £833,333 (excl. VAT)
The supply of office ergonomic equipment including but not limited to: • Desk Converters (Sit/Stand Risers) • Monitor risers • Footrests • Laptop stands • Lumbar supports and Ergonomic Seat Cushions • Desktop Mats • Desk Mount Monitor Arms Products are both for delivery to ESPO’s distribution centre, Leicester, and individual customer establishments.
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Lot 3: Clocks
Value: £166,667 (excl. VAT)
The supply of clocks. • Analogue clocks • Digital clocks Products are for delivery to ESPO’s distribution centre, Leicester.