Cleaning Services - Shipston High School
Open
Closes in 9 days
Key facts
- Closing date
- Monday 26 October 2026, 12:00 (UK time) Closes in 9 days
- Buyer's estimated value
- £958,333 (excl. VAT) The buyer's own estimate, not income to you.
- Clarification questions deadline
- 9 October 2026, 17:00
- Contract period
- 11 Dec 2026 to 10 Dec 2029
- Procedure
- Competitive flexible procedure
- Notice type
- Tender notice (UK4)
- Suitable for SMEs (per buyer)
- Yes
Decision brief
Taken from the buyer's published notice (shown as written, shortened where long). Tenderpatch has not added to or interpreted it. Always read the official documents before bidding.
- How bids will be scored
-
- Quality - written tender response (Stage 1) 54%
- Price (Stage 1) 36%
- Quality - presentation (Stage 2) 10%
- Conditions of participation (what you must show)
- None published in the notice. They may be in the tender documents.
- Contract length and extensions
- 11 Dec 2026 to 10 Dec 2029. Extensions: Contract term - Three years from 11 December 2026, with two separate one-year extensions exercisable at the authority's discretion. Maximum term five years.
- How to submit
- Tenders shall be submitted by the deadline, by secure email to the procurement advisor at seb@weareprocure.co.uk, quoting SHS-CLN-2026-01 in the subject line. Tenderers shall request confirmation of receipt. Electronic submission: not allowed.
- Changes the buyer has announced
- Clarification Note 02 published, consolidating all clarification responses into a single document. It supersedes and replaces Clarification Note 01 in both of its versions, v1.0 and v1.1, each issued on 14 October 2026. Those versions remain listed for completeness but are withdrawn and must not be relied upon. Tenderers should work from Clarification Note 02 alone. The consolidated note carries all 49 responses, the written note of the site visit required by clause 8.3 of the Invitation to Ten…
- Tender documents
-
Cleaning Specification ↗ (www.find-tender.service.gov.uk)
Tender Response Template (Word) ↗ (www.find-tender.service.gov.uk)
Tender Response Template (PDF) ↗ (www.find-tender.service.gov.uk)
Pricing Schedule (Word) ↗ (www.find-tender.service.gov.uk)
Pricing Schedule (PDF) ↗ (www.find-tender.service.gov.uk)
Conditions of Contract ↗ (www.find-tender.service.gov.uk)
Site Plans and Floor Surface Schedule ↗ (www.find-tender.service.gov.uk)
Sports Hall Construction Drawing ↗ (www.find-tender.service.gov.uk)
School Calendar ↗ (www.find-tender.service.gov.uk)
TUPE Information ↗ (www.find-tender.service.gov.uk)
Asbestos Management Plan ↗ (www.find-tender.service.gov.uk)
Safeguarding and Child Protection Policy ↗ (www.find-tender.service.gov.uk)
New to public tenders? Plain-English guide to this page
- Framework
- An agreement that sets terms for work the buyer may order later, often from several suppliers. The value shown usually covers the whole agreement, not one job.
- Open for bids / closing date
- You must submit by the closing date and time, normally through the buyer's own online portal. Late bids are normally refused.
- Clarification questions
- A deadline for asking the buyer questions about the tender. It is earlier than the closing date.
- Conditions of participation
- What the buyer asks suppliers to show before they can be considered, such as experience, insurance or accreditations.
- Bids are scored on
- How the buyer will compare bids, usually a split between price and quality. A 60/40 split in favour of quality means the cheapest bid will not necessarily win.
- Lots
- A tender can be split into parts. You can often bid for only the lots that suit you.
- Area (ITL)
- The buyer names an official statistical area for where the work is, not a street address. Check the tender documents for the actual sites.
- UK4 and other notice codes
- Official codes for the type of notice. A "tender notice" means bids are being invited.
General explanations written by Tenderpatch, not part of this notice.
Description
The site. A single secondary school of approximately 4,315 m² of printed in-scope floor area across three blocks, together with a sports hall building of approximately 1,175 m² delivered under a 2025-26 expansion. A room-by-room schedule of floor surfaces, an out-of-scope list and a sanitary provision schedule are issued with the tender documents.
The service. Fully managed: routine cleaning over a 40-week service year, periodic, holiday, deep and non-routine cleaning including high-level work, on-site supervision, labour, equipment, materials, quality assurance and reporting. Washroom consumables are to be priced both as a School-supplied and as a Contractor-supplied option.
Points tenderers should note. Timber and sprung timber floors account for 616.6 m², 14.3 per cent of the in-scope area, across five areas including a sports floor and a floor in a food-consumption area. The estate contains 58 WCs, 56 wash basins and 20 showers. There is no site access at weekends or on bank holidays. The sports hall building is not expected to be available before the new year and is priced separately.
Workforce. A TUPE service provision change is anticipated, involving eight employees across two transferors - seven employed by the outgoing contractor and one employed directly by the School. One employee is an active member of the Local Government Pension Scheme at an employer contribution rate of 18.4 per cent. Anonymised workforce information is issued with the tender documents, subject to the confidentiality terms of the Invitation to Tender.
Approach to award. The School is procuring a properly resourced service that is correctly priced. Evaluation weights quality, staffing model, supervision and mobilisation alongside price.